Fleet/Logistics Associate job at FHI 360 Uganda
Job Description
Job Summary
The Fleet/Logistics Associate is responsible for managing the organization’s fleet of vehicles to ensure safe, efficient, and cost-effective transportation services for staff, goods, and program activities. The role ensures compliance with organizational policies, donor requirements, and local regulations.
Key Duties & Responsibilities
- Develop and implement preventive maintenance schedules for all project vehicles.
- Coordinate timely project vehicle servicing and repairs with approved garages and vendors.
- Coordinate all travels and ensure effective and efficient allocation of vehicles.
- Support the logistics related to vehicle use and maintenance whenever required.
- Manage and maintain accurate records of maintenance and repair history.
- Ensure all vehicles have valid insurance, registration, and roadworthiness certificates.
- Maintain up-to-date logbooks, fuel records, and driver documentation.
- Ensure compliance with donor and organizational fleet management policies.
- Monitor fuel consumption and maintain accurate fuel usage reports.
- Implement controls to prevent fuel misuse or fraud.
- Supervise and train all project drivers on safety, defensive driving, and organizational policies.
- Monitor driver performance and adherence to traffic laws and internal guidelines.
- Investigate and report accidents or incidents promptly.
- Prepare monthly fleet reports, including utilization, costs, and maintenance trends.
- Recommend cost-saving measures and fleet optimization strategies.
Educational Qualifications, Experience, & Skills Required
- High School /GED Diploma or international equivalent in Logistics, Transport Management, Business Administration, or related field.
- Typically requires 0-3 years of experience in procurement, administrative support or in fleet management, preferably in an NGO or international organization.
- Knowledge of vehicle maintenance, transport regulations, and safety standards.
- Proficiency in fleet management systems and MS Office applications.
- Works on problems of diverse scope that requires analysis and evaluation of identifiable factors.
- Exercises judgment with defined policies and procedures in selecting methods and techniques for obtaining solutions.
- Decisions generally affect specific functional areas with cost and failure to achieve short term goals of the company.
- Comprehensive knowledge of vehicle management and standard practices.
- Working knowledge of FHI 360’s policies and procedures regarding transportation and vehicle management.
- Excellent oral and written communication skills.
- Strong critical thinking and problem-solving skills.
- Ability to drive and possess a valid driving license.
