Consul Clerk job at Embassy of Japan
Job Description
Job Summary
The Consul Clerk will provide administrative and clerical support to the consular section, assisting with visa processing, passport services, documentation, and customer service. The role focuses on supporting consular operations, maintaining accurate records, and ensuring efficient service delivery to applicants. This position is ideal for an organized and professional individual with strong administrative and communication skills.
Key Duties & Responsibilities
- Processing visa applications
- Visa screening and review.
- Administrative procedures.
- Handling telephone inquiries.
- Responding to emails.
- Emergency response.
- Gathering information related to safety and security domestically and internationally.
- Other duties as assigned
Educational Qualifications, Experience, & Skills Required
- Holding a Bachelor’s degree or above.
- Ability to work in English and basic understanding of Japanese is highly preferred.
- Computer skills and proficiency in office computer tools especially Microsoft Excel, Word, Outlook and Teams.
- Organizational skills, including task management and filing skills; communication skills including writing skills appropriate for drafting official correspondence and reports.
- Tact and good judgment in dealing with the public, often under difficult and sensitive circumstances.
- The ability to handle sensitive information with discretion
- Prior working experience in administrative/office position for at least 3 years.
- Non-Ugandan applicants are required to have a valid work permit.
Benefits
- Monthly Salary (determined based on experience and ability)
- Holidays (Saturdays, Sundays, and public holidays stipulated by the Embassy (21 days a year for 2026))
- Medical insurance (after probation period)
Application Procedure
- Register in Entry Form by 25th February 2026. Entry Form
- Send your complete resume/C.V.
Subject should be “Application – YOUR NAME (Consul)”
＊It is mandatory to complete 1 and 2.
